How Healthcare Providers Can Engage Employees with EHR

Robby Gupta

Healthcare providers are now maintaining an electronic health record (EHR) that chronicles the official health document of an individual. The successful implementation of EHR enables in promoting coordination and care for healthcare providers. This is done by updating a patient’s clinical data and furnishing the same in clinical groupings to help them acquire easy access. The complete staff, including providers, IT staff, administrators, leaders, nurses, patients can easily adjust to required changes in everyday operations with the aid of EHR.

In this blog, we will explore the different benefits that EHR can provide for healthcare providers, and how providers can strategize to help physicians engage with EHR.

Benefits of Electronic Health Record (EHR)

EHR is defined as the systematic record of digitally-saved health information of patients and the general mass. These records are shared across the various healthcare settings often on the cloud. A comprehensive EHR record accurately stores information on allergies and medication, demographics, vital signs, laboratory test results, immunization status, medical history, billing information and personal statistics like weight and age.


With access to electronic health records of patients and population, one can be assured of the reliability and accuracy of data. EHR provides several benefits:

  • Paper documentation not required

Handwritten records cannot be shared across a wide range of the population. Unlike the digital information, papers are expensive to store, copy, transport, difficult to analyze, but easy to destroy. On the other hand, electronic records can be distributed widely across the network and are easier to maintain.

  • Improved productivity and efficiency

With an effective EHR, it is feasible to retrieve patient information and make it instantly available to the physician who needs it. It helps in avoiding duplicity of information which is mostly a common issue with paperwork. EHRs aid in interfacing with the long trails of billing programs as well, thus saving time and boosting efficiency.

  • Improved patient experience

The adoption of EHR has definitely helped enhance customer satisfaction through faster refills, reduced lost charts, and improved delivery of medical data. It allows patients to have easier access to the records and enjoy other functionalities, such as medical renewals, online appointing and much more.

  • Enhanced patient safety and quality of care

EHR assures patients’ safety through legitimate clinical notes, minimized duplication, and an easy access to information at any time and from anywhere, and so on. With just the click of a button, one can have access to all records of patients like allergies, diagnosis and the right dosage of drugs. You can go through every patient’s summary list that specifies allergies, surgeries, and diagnosis.

  • More financial savings

Electronic records mean no requirement for transcriptions, fewer calls from pharmacists with the aid of electronic prescription, quicker retrieval of x-ray and laboratory reports, labor/time saving, and much more. With structured documentation of the templates, it helps in improving the billing of claims. Data availability can enable treatment of more patients on a daily basis.

  • Need for high-quality data

Clinicians need to be aggregated and high-quality data, which can easily be accessed from an electronic health record. Combining healthcare data can attain more statistical significance. In order to ensure an adequate care setting, evidence-based decisions, rural and urban care, outpatient and inpatient care data is required. Healthcare providers already have this data but only scattered in different entities and formats. It can be better maintained by an efficient electronic health record portal.

  • Meeting governmental expectations

EHRs are integral and transformational for healthcare reforms. According to government policies of various countries, EHR adoption is indispensable. As per the need of various organizations, the precision of information in healthcare can make a big difference in the well-being of a country’s population. The potential advantages of EHRs cannot be denied that help in improving and coordinating disease management in a country.

  • Technology advancement

Advances in technology have helped users from anywhere access health data from their personal computers, tablets, and laptops in a fraction of second. Thus, with the improved speed of accessibility, purchase costs have dropped significantly. Digital imaging has become a reality today with the aid of bandwidth and speed.

Therefore, images are an integral part of an EHR system. With the availability of mobile and wireless technology, one can have swift access to hospital records without any barrier.

  • Enabling data integration

Unlike paperwork, EHR enables in integrating and sharing information across different healthcare organizations. It integrates all analytical data software to facilitate data mining for examining optimal treatments. Apart from this, the digital record integrates state, local and federal governments for public health issues and quality reporting.

Besides, EHR also has the ability to integrate with artificial intelligence and algorithms for better transparency in the maintenance and extraction of data. Thus, it can be said that the electronic record helps integrate healthcare information with multiple external and internal applications.

How to Engage Clinicians with EHR

During the process of EHR implementation, clinicians can adopt three vital strategies to help prevent slowdowns, enhance clinical efficiency and improve physicians satisfaction with EHR technology:

  • Mandatory EHR training

Every healthcare organization should adopt EHR training for its health system staff to overcome certain grave issues like billing processes, patient care delivery and much more. This helps to accommodate new changes inevitable to clinical operations. Streamlining disciplined tactics of handling the various functioning pockets and increasing clinical efficiency is part of EHR training methodology.

electronic health record
Source: Pixabay

  • Feedback of clinicians for EHR system

Before making any investment in healthcare organizations, it is necessary to assess a few things. These things include the EHR system design, functionality, level of usability and whether they are meeting the needs of providers, patients, and the environment. Eventually, it is determined which data points are primary and need to be implemented first. The right decision of EHR selection is dependable upon the feedback of patients, staff, and advice of clinicians. Giving feedback is of utmost importance and working on the loopholes with an epic EHR system aids in clinician engagement.

  • Enhanced EHR usability

The right way to avoid the potential issues of EHR usability is to allow clinicians to give inputs on the functioning and design of the interfaces and clinical workflows. The feedback helps health system leadership and EHR Vendors with great ideas. They get to learn about the type of clinical information that should appear on the interface and which should not. Highlighting abnormality in clinical functions and drawbacks helps clinicians locate the relevant information and work on clinical efficiency.

Putting up only the sorted and important information on the EHR interface means displaying value-added information and saving time for clinicians. Dividing physicians, staff and all healthcare providers into specialty groups and taking their feedback on their respective group helps. It aids in promoting user adaptability and overcoming challenges, thus fostering a smoother workflow within the facility.

Engaging clinicians in every aspect of the EHR implementation process can be transformational. It eventually helps various facility leaders to prevent clinical inefficiencies, slowdowns, and conflicts.

EHR enables patient data sharing across a secured network in split seconds. Since digital information is easily searchable, accessible and compilable, providers and clinicians can benefit immensely from it. The transparency and effectiveness of EHR can truly transform healthcare.

We, at TechJini, work closely with healthcare providers to help them improve the quality of care leveraging technology. Please feel free to reach out to us for any further questions regarding EHR implementation.

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about the author

Robby Gupta

Robby Gupta is the head of US operations for TechJini, Inc. He has had varied experiences working in New York, Cupertino, and Bangalore with packaged & amp; custom web and mobile app development for an assortment of industries. His current focus is Immersive Technologies, IoT, AI bots and their applications in the digital enterprise.